Business Assistant/Business Assistant.iso/acctg/payus311/config.stx

Text File | 1990-03-05 | 22KB | 421 lines

Screenfile CONFIG.SCN   Screen# 01

This is the Configuration Menu of PAYUSCNF.EXE .  The program is accessed as a
menu choice from the main PAYUSA menu. It comes with built in defaults and you
can customize them from here. You only need reselect this menu when something
changes.  Any alterations are effective immediately and apply to all employees.
You can select just the function you need, or you can do all functions.  In
this series of example we select "F2  DO ITEMS 3 THRU 7 OF THE FOLLOWING" and
do it all.

Screenfile CONFIG.SCN   Screen# 02

This is the sub menu for configuration of items relating to the computer.  When
you run PAYUSCNF.EXE for the first time the Disk Set Up and Copy Test Files
options will be forced on you without going through this menu.

Screenfile CONFIG.SCN   Screen# 03

The screen colors  option checks your computer first to see if you are using a
Mono or Color  Card, and if color whether color is enabled. You only get a
color  choice if your equipment is capable of it. If your computer doesn't have
color equipment, color is set to Bright White and Gray on Black. These color
choice example screen only show properly on a color  monitor. This screen has
eight swatches of color  for you to choose from to use as a background color
throughout the PAYROLL USA system.

Screenfile CONFIG.SCN   Screen# 04

Once you have selected a background color  we need a prompt color  and a
contrasting data color .  The upper part of the screen is changed to the chosen
background color  and a sample prompt is written on it in each of the available
colors  so you can see how it looks against the background.  Then you pick a
color  and we go on to the next screen to look at data colors .

Screenfile CONFIG.SCN   Screen# 05

We now have background and prompt colors  fixed so we write the screen in those
colors  then give you a sample of Data in each of the available colors  and ask
you to choose one.  This way you can get an idea of what the combination will
look like - it can always be redone though if not satisfactory.  In some screen
colors  will be dimmed when windows pop up so we write "Do not Choose" if not a
recommended combination.

Screenfile CONFIG.SCN   Screen# 06

The above is the screen for setting up Disk and Printer. You can use any disk
drive for data. A hard disk is faster to access than diskettes and is strongly
recommended. Because of the size of the programs you must have a hard disk to
store them so you may as well use it for data too, but you could use diskettes
for data if the data files will fit and if you had a particular reason to do
so.  The notes on the screen about why we keep two copies of the employee files
are self explanatory. There is a run control flag in the configuration file
which will cause you to be reminded if you appear to be using the wrong
employee file, and which will cause the copy to be automatically done for you
and a backup will be offered first.

Screenfile CONFIG.SCN   Screen# 07

We identified and provided named fields for most common pay and deduction items
but in an attempt to be all things to all men we also provided miscellaneous
fields.  You can change the prompts for these items to say whatever you want
them to say.  The DEDUCTIONS can either be a flat $ amount or can be a
percentage of pay, at your option. California Companies may want to use DEDUCT
OTHER 1 for SDI.  Also in this example NON TAX REIMBURSE 1 has been used as
ENTERTAINMENT EXPN., and NON TAX REIMBURSE 2 has been changed to BUSINESS
GAS/OIL EX. These NON TAX REIMBURSE items are unusual and are optional, the
intention is to save issuing seperate expense checks by combining expense
claims with the paycheck.

Screenfile CONFIG.SCN   Screen# 08

On this screen you can make the above deductions a percentage of pay by first
setting Take PCent to TRUE then specifying the calculation details. Calculation
details cannot be accessed if Take PCent is false. One use for this is in
calculating California S.D.I. as in this example.  You may find other uses for
this feature.  ACTUAL pay is the gross pay before adding any Fringe Benefits,
TAXABLE pay includes Fringe Benefits (such as the taxable value of personal use
of a company automobile).

Screenfile CONFIG.SCN   Screen# 09

This is the sub menu for setting up the basis on which your employees are paid.
Whatever you set up here will apply to all employees who are eligible for that
item.  As we will see later, the individual employee records have 'flags' in
them which modify what they are eligible for.  Let us take a tour through the
options on the above screen and explain in more detail as we go.

Screenfile CONFIG.SCN   Screen# 10

This is where we set up overtime.  We tried to be user friendly all through the
PAYROLL USA system so you will often find helpful on line notes such as those
on the above entry screen.  There is little we can add to this one.  The bright
bar over the 1950 is the cursor.  It can be moved around the screen with the
arrow keys or WordStar compatible Ctrl key combinations.

Screenfile CONFIG.SCN   Screen# 11

Shift premiums apply mainly to industrial workers.  The employee entry screens
provide space for entry of hours in each category.  If you don't pay shift
premiums then set everything on this screen to 0.00 just in case you make an
erroneous entry on a shift hours line when entering hours for hourly paid
employees. (The rates shown here are added to the regular hourly rate ).

We have had enquiries about employees who are not on shifts but who may be paid
at several different rates during the same pay period depending on what kind of
work they are doing.  If there is no shift pay then the shift pay could be
adapted to handle this multiple pay rate situation by making their regular
hourly pay rate equal to the lowest rated work they do, then using the shift
pay as the DIFFERENCE between the higher rated work and the lowest rated work.
Up to 4 higher rated jobs (one for each of DAY, AFT, NIGHT, GRAVE) plus the
lowest rated job could be handled, though the higher rated jobs would still
show as Shift Pay addition on the screens and pay check.

Screenfile CONFIG.SCN   Screen# 12

You don't have to use the Vacation Accrual feature if you don't want to.  Your
salaried people may not need it if they are paid as usual while on their
vacation.  Benefits of using it include easily knowing how much is due on
termination, and for accounting (because your business has a liability to pay
accumulated vacation to employees). This screen determines what types of pay
are to be included in the calculation.  The percentage of pay is specified in
the individual employee records.

Screenfile CONFIG.SCN   Screen# 13

At first sight you may think you are looking at the Vacation Accrual screen
again, but this is the Sick Leave Accrual screen.  It operates in exactly the
same way as for Vacation, and its use is also optional.

Screenfile CONFIG.SCN   Screen# 14

This is where you can enter the details about your Company.  Information from
here is used in printed reports.  Note that we have allowed for the newer long
zip code format.  You may also continue to use the older 5 digit zip code.  The
same zip code formats apply on the employee address entry screens.

Screenfile CONFIG.SCN   Screen# 15

PAYROLL USA optionally prints out a Journal Entry for each pay cycle.  On this
series of screens you can enter your own G.L. Account Numbers. Entry is
optional, but if entered, they will be printed right on the appropriate Journal
items to make it easier to maintain your Accounting System.

Screenfile CONFIG.SCN   Screen# 16

There are several screens for entry of Account Numbers, this is just one more
of them.

Screenfile CONFIG.SCN   Screen# 17

Another account number entry screen

Screenfile CONFIG.SCN   Screen# 18

And yet another account entry screen.

Screenfile CONFIG.SCN   Screen# 19

This screen is an explanation of t